Reporting Requirements: Board Trustees – Removal or Resignation

The board must notify the SUNY Charter Schools Institute (the “Institute”), in writing, within 5 days of any resignation, removal, expiration of a term without re-election, or otherwise on its board of trustees per § 2.2(f) of its Charter Agreement.

TRUSTEE RESIGNATION

Resignation Reasons

• Trustee resigned for personal reasons
• Trustee resigned when term expired
• Trustee passed away

Resignation Reporting Requirements

The board chair (or board representative) should send an email or letter to the Institute and include the following information:

1. Name of Departing Trustee;
2. Date of departure; and
3. Reason for departure.

TRUSTEE REMOVAL

Removal Reasons:

• Trustee vacated his or her office by actively refusing to act (Ed Law § 226(4))
• Trustee vacated his or her office by failing to attend three consecutive meetings without an excuse acceptable to the trustees (Education Law § 226(4)).

Removal Reporting Requirements:

• Must be approved by a majority of trustee then in office as opposed to a majority of trustee present with a quorum (Education Law § 226(8));
• Must be on written complaint of any trustee;
• Must be for cause (misconduct, incapacity, neglect of duty, violation of charter provision regarding qualifications, code of ethics, etc.); and
• Must give one week’s notice to existing trustee and all trustees.

Please include a copy of approved resolution or a copy of the minutes with the removal and votes recorded to the Institute: charter.compliance (at) suny.edu.

Board ‘How to’ Guide

Authority: